Purpose Built Functionality For Public Leaders
No more managing multi-million dollar infrastructure from spreadsheets
Civic Asset Logic automates asset accounting, with built-in connections to multi-year capital planning, grant tracking, debt management, and inventory monitoring — delivering real time metrics, publishable management reports, and GASB ready notes.
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City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Overview
Publish Transparency Story
Public-facing financial and asset health report for residents and council
$0
YTD Asset Acquisitions
0 assets acquired · FY 2026
$7.74M
Outstanding Balances & Annual Service Payments
Register annual service $624K · FY 2026
$1.06M
YTD Grant Revenue
2 awards · FY 2026
$2.74M
YTD Capital Projects (CIP) Spend
3 in-progress projects · FY 2026
$3.84M
Net Book Value
Straight-line; floored at salvage
12 of 12 Assets Tagged
Tagged Assets
Live ledger
Asset Depreciation Schedule
GASB 34 book value at each fiscal year-end, including capitalized CIP
2023
2024
2025
2026
2027
2028
Capabilities
Modern stewardship requires modern tools that bring visibility to municipal balance sheets. Civic Asset Logic provides robust programs that streamline reporting and make audit season seamless.
Asset Register
Living asset records, easy exports and even import functionality to add or edit multiple records at once. Adding new assets has never been easier, simply drag and drop an invoice in the procurement portal, our automated tools will create the asset record ready for your review before final posting to the asset ledger.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Asset Register
| Asset Name | Asset Tag | Department | Cost | NBV | Status |
|---|---|---|---|---|---|
Pierce Enforcer Pumper — Engine 1 Fire Station 1 — Bay 1 | VEH-FIR-2022-01 | Fire | $742,800 | $609,096 | In Service |
Goulds 8x10 High Service Pump No. 3 Water Treatment Plant — High Service Gallery | EQ-WTR-2021-02 | Water | $214,600 | $166,315 | In Service |
Peterbilt 348 Dump Truck Public Works Garage — Stall 1 | EQ-STR-2024-01 | Streets | $196,480 | $167,008 | In Service |
Elgin Pelican NP Street Sweeper Public Works Garage — Sweeper Bay | EQ-STR-2020-02 | Streets | $268,900 | $123,694 | Under Maintenance |
Automated Procurement
Simply upload your invoices into the procurement tool and the automated program will classify the purchased goods as an asset or inventory item based upon the thresholds your entity establishes. The system will automatically quantify the useful life, generate the depreciation schedule, and assign an asset tag.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Procurement
Invoice intake
$5,000 capitalization threshold · official posting waits for Finance Director review
Drop an invoice, or browse
PDF, photo, CSV, or Excel · City Supply Co. INV-8841
| Description | Amount | Class |
|---|---|---|
| CAT 430F Backhoe Loader | $184,500.00 | Asset |
| Treated Road Salt (bulk ton) | $1,360.00 | Inventory |
Capital Planning
Multi-year capital build-outs with direct connection to your debt schedule and grant tracking portal.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
10-Year CIP Planner
| Code | Project | Status | Budget | YTD Spend |
|---|---|---|---|---|
| CIP-2026-W01 | Main Street Water Main Replacement — Phase II Water · Grant / Intergovernmental | In Progress | $4,200,000 | $1,824,000 |
| CIP-2026-S01 | Oak Avenue Reconstruction and ADA Ramps Streets · Municipal Bond | In Progress | $3,150,000 | $640,000 |
| CIP-2026-F01 | Fire Station 2 Apparatus Bay Expansion Fire · Municipal Bond | In Progress | $1,850,000 | $275,000 |
Debt Management
Track all your notes and bonds in one system with instant access to amortization schedules. Our system watches for call dates and refinance opportunities to alert you when principal and interest payments on your horizon are changing.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Debt Management
| Debt Title | Type | Current Balance | Rate | First call |
|---|---|---|---|---|
2021 Water System Revenue Bond — Series A Water · 601-Water Enterprise | Revenue Bond | $7,125,000 | 3.250% | 2031 |
2024 Pierce Enforcer Pumper Capital Lease Fire · 211-Fire Levy | Equipment Lease | $612,400 | 4.100% | — |
Grant Tracking
Track all grant funding in one easy to use portal that ties directly to your projects. Click of a button SEFA work papers.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Grant Tracker
| Grant | ALN / GAAP yr | Grantor | Award | SEFA Exp. |
|---|---|---|---|---|
ARPA Water Infrastructure Grant Water | SLFRF-21.027-WTR-2022 | US Treasury | $2,750,000 | $1,810,000 |
FEMA AFG Equipment Grant Fire | EMW-2025-FG-01234 | FEMA | $485,000 | $210,000 |
Inventory
Track the inventory your community relies on, using the procurement portal uploaded invoices will create inventory records and update your register ensuring visibility to any risk areas.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Inventory Management
| Item | SKU | Department | On hand | Reorder at | Status |
|---|---|---|---|---|---|
Treated Road Salt (bulk ton) Street Salt Dome — North Bay | STR-SLT-001-TRT | Streets | 85 | 120 | Low |
2-Inch Brass Curb Stop (FIPT x FIPT) Main Warehouse Bay 2 — Bin C-14 | WAT-FIT-002-CS | Water | 22 | 10 | OK |
#57 Crushed Limestone (ton) Public Works Yard — Aggregate Pad 2 | STR-AGG-057-LS | Streets | 240 | 80 | OK |
Audit & Compliance
In real time GASB note creations based on your data, track asset disposal requests, and create various work papers to expedite your year end close.
City of Oakridge
Finance Dept · FY 2026
Dana Holbrook · Finance Director
Audit & GASB Compliance Hub
Capital asset rollforward (GASB 34) for FY 2026, computed from the live register.
| Capital Asset Activity | Governmental | Business-Type | Total |
|---|---|---|---|
| Beginning of year | $2,410,000 | $1,620,000 | $4,030,000 |
| Additions | $186,480 | $94,000 | $280,480 |
| Depreciation | ($212,400) | ($257,800) | ($470,200) |
| Ending net book value | $2,384,080 | $1,456,200 | $3,840,280 |
Mobile Asset Tagging
Give your team the tools to manage assets in the field from any phone or tablet, simply scan the asset tag and update the record with preventative maintenance spend, service dates, and more.
Verified asset
Pierce Enforcer Pumper — Engine 1
Department
Fire
Category
Vehicles
Location
Fire Station 1 — Bay 1
Last inspection
04/22/2026
1500 GPM pump, 750-gallon tank. AFG radio/SCADA package installed 2025.
Demo request
Request a walkthrough of the sandbox
This is a request form, not a portal login. There is no password here. The note comes to us — you do not need to open your email app. We review it and send sandbox credentials if it is a fit.
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